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FILE MANAGEMENT IN WINDOWS

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File Management in Windows
File management in windows can be done through Windows explorer or My Computer. Windows Explorer displays the hierarchical list of files, folders, and storage drives (both fixed and removable) on your computer. It also lists any network drives that have been mapped to as a drive letters on your computer. Windows Explorer can be used to copy, move, rename, and search for files and folders. For example, to copy a file, you can open a folder that contains the desired file to be copied or moved, and then just drag and drop the file to target folder or drive.


When files or folders are deleted from hard disk, Windows places them in the Recycle Bin, from where they can be retrieved, until the Recycle Bin is made empty. Files or folders deleted from a

File Management in Windows

removable storage media such as network drive are permanently deleted and are not sent to the Recycle Bin.

Using Windows Explorer

Windows Explorer
Windows offer another utility "Windows Explorer" which helps you in working with files and folders on your computer.

To open Windows Explorer,

  • Click on Start,
  • Point to All Programs,
  • Point to Accessories, and then click on Windows Explorer


The left pane of the Explorer window shows a hierarchy of all the drives, folders and desktop items on your computer. A drive or folder that contains other folders has a plus sign to the left of the icon. Click the plus sign to expand it and see the folders inside.




Windows Explorer

Opening drives and folders

Opening Drives and Folders

Two drives nearly all computers have are a floppy drive (drive A:) and a hard drive (drive C:). If you have more than one drive, then they are named D:, E: and so on. If you have a CD drive or a DVD drive, it also is named with a letter. Opening a hard drive is easy. Just double click the icon representing the drive you want to open. Files and folders contained in the drive are now shown in the opened window. Now for opening a folder, double click its icon.

Coping or Moving a file or Folder using My Document

  • Click on Start, and then click on My Documents.
  • Click the file or folder to be copied. More than one file or folder can be copied at a time.
  • To select more than one consecutive files or folders, click the first file or folder, press and hold down SHIFT key, and then click the last files or folders.


Opening drives and folders

  • To select non-consecutive files or folders, press and hold down CTRL key, and then click each of the files or folders to be copied.
  • Under Edit menu, select Copy.
  • Select the target drive or folder to which you want to copy the files
  • Under Edit menu, select Paste to copy the desired file or folder to the target drive.

View file details

File Details
1. Click on Start, and then click on My Documents.

2. Double-click the folder that contains the files to be viewed.

3. On the View menu, click Details.

4. It will display all the details about the files such as Name, Type, size etc.







File Details

Copying and moving files using Explorer

Copying and Moving the Files
  • Click Start, point to All Programs, point to Accessories, and then click Windows Explorer.
  • Make sure the destination for the file or folder you want to move is visible.
  • Drag the file or folder from the right pane and drop it on to the destination folder in the left pane to move the file or folder there.
  • If you drag an item while pressing the right mouse button, you can move, copy, or create a shortcut to the file in its new location.
  • To copy the item instead of moving it, press and hold down CTRL while dragging.
  • If you drag an item to another disk, it is copied, not moved. To move the item, press and hold down SHIFT while dragging.
  • Dragging a program to a new location creates a shortcut to that program. To move a program, right-click and then drag the program to the new location.



Copying and Moving the Files

Create a new folder

Folders help you to organize your files. You can create a folder either by using My Computer window or through Windows Explorer. You can create a Folder in any existing disk drive or folder or on the windows desktop. The steps for creating a folder are:


1. Click on Start, and then click on My Documents

2. Under File menu click New and select Folder.

3. A new folder is displayed with the default name, New Folder.

4. Type a name for the new folder, and then press ENTER.

5. A new folder can also be created directly on the desktop by right-clicking a blank area on the desktop, pointing to New, and then clicking Folder.

Rename a file or folder

1. Click on Start, and then click on My Documents

2. Click on the file or folder you want to rename.

3. Under File menu click on Rename.

4. Type the new name, and then press ENTER key.

5. Alternately file or folder can also be renamed by right-clicking it and then clicking on Rename.

Delete a file or folder

Delete a file or folder

1. Click on Start, and then click on My Documents

2. Click on the file or folder you want to delete.

3. Under File menu click on Delete.

4. Files or folders can also be deleted by right-clicking the file or folder and then clicking Delete.

5. Deleted files or folders are stored in the Recycle Bin, till they are permanently removed from the Recycle Bin.

6. To retrieve a deleted file, double-click the Recycle Bin icon on the desktop. Right-click on the file to be retrieved, and then click Restore.

7. To permanently delete a file, press and hold down SHIFT key and drag it to the Recycle Bin.



Delete a file or folder


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